How to Prepare for Your First Meeting with an Architect

Starting a new project — whether it’s a home extension, renovation, or new build — is an exciting step. But before the design process begins, one of the most important early milestones is your first meeting with an architect. This initial conversation sets the tone for the entire project, so preparing well can make all the difference.

Here’s how to get the most out of your first meeting.

📝 1. Come With a Clear Brief

Your architect doesn’t need a fully formed vision from the start, but a well-considered brief provides a vital foundation.

Think about the following:

• What are you trying to achieve? (e.g. more space, better natural light, improved layout)

• How will the space be used? (e.g. working from home, growing family, hosting guests)

• What are your must-haves vs. nice-to-haves?

  
  

Include any relevant information about your site or property, as well as your preferred timelines and any initial ideas or inspiration. Sketches, Pinterest boards, or magazine clippings are all welcome — visual references can be incredibly useful in communicating your style and priorities.

💷 2. Understand and Communicate Your Budget

Budget clarity is essential. Your architect can help you get the most from your investment, but only if they understand the financial parameters from the outset.

Before the meeting, consider:

• What is your total project budget?

• Have you accounted for professional fees, planning costs, VAT, and contingencies, in addition to build costs?

• Are you open to phasing the project if needed?

  
  

Even if you’re not sure about specific costs yet, being upfront about your budget range helps your architect guide you realistically and avoid designs that may be unaffordable down the line.

🤝 3. Be Transparent About Affordability and Expectations

It’s natural to have ambitions — but transparency is key. If you’re unsure what’s possible within your budget, be honest about it. A good architect will work with you to align expectations with financial feasibility, offering creative solutions that maximise value without compromising quality.

This also opens up the discussion around potential trade-offs, such as:

• Prioritising space vs. finish

• Long-term energy savings vs. upfront costs

• Phased construction approaches

Open dialogue builds trust and leads to better outcomes.

🏁 4. Think About Your Project Goals and Outcomes

Beyond the physical space, ask yourself:

• How do you want your home to feel?

• What lifestyle changes do you want to support?

• What challenges are you trying to solve?

  
  

Whether it’s creating a peaceful retreat, a more functional family space, or a statement home that reflects your personality, these softer goals are just as important as the bricks and mortar — and help your architect tailor the design more personally.

📌 Final Thoughts

Your first meeting with an architect is a collaborative, exploratory session — not an exam. The more thought you give to your brief, budget, and aspirations ahead of time, the more productive and insightful that first conversation will be.

At the end of the meeting, you should walk away with:

• A shared understanding of your goals

• Clear next steps in the design process

• Confidence in your architect’s ability to guide you forward

  
  

Need help shaping your brief or want to book an initial consultation? Feel free to get in touch — we’d be happy to help you get started on your project.